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It is not recommended, under any circumstances, to try to modify a PST file or move it to another location as errors could occur and it would be necessary to recreate it from Outlook. In versions of Outlook 97 through 2002, the storage limit of a PST file for a user is 2 GB. They should provide you with sufficient space for this.A PST file is a personal storage directory in which copies of your email messages, calendar events, rules, signatures, and even Microsoft Outlook interface settings are stored. This also makes sure that they are included in at least 1 Exchange backup.Ĭontact your manager or mail administrator for additional information about how long you should store your mail archive, where it should be stored, what it should contain and what can be deleted. If you are thinking about delivering your mail to a pst-file because of limited capacity on the Exchange server, it might be better leave your Exchange account as the default and to use AutoArchive to offload your Exchange mailbox to a pst-file.īy doing so, you’ll keep the most recent messages on-line and you would still be able to share your Calendar and Contacts folder. Offloading because Exchange mailbox is too small You cannot remove the folder set of your (now empty) Exchange mailbox.Messages could still be delivered to your Junk E-mail folder when they get filtered by the Exchange server.Modify your “move to folder” rules so that they are being moved in your pst-file and not back on the server.
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Accept the warning and select the root folder of the pst-file as the new storage location. Here, select your Exchange account and press the Change Folder button at the bottom. You are not done yet! Once you’ve restarted Outlook, go back to your account settings but this time select the E-mail tab. Tools-> Account Settings…-> tab Data Filesįile-> Account Settings-> Account Settings…-> tab Data FilesĪccept the warning about changing the default Outlook Data File and restart Outlook. To set the default delivery location for an Exchange account to a pst-file in Outlook 2007 or 2010, you must also start with changing your default storage location to pst-file, just as in Outlook 2003 Tools-> E-mail Accounts…-> View or change existing e-mail accounts-> Next-> dropdown box: Deliver new e-mail to the following locationĬhanging default delivery location in Outlook 2003. To set the default delivery location for an Exchange account to a pst-file in Outlook 2003 In Outlook 2013 and later, things have been made even harder to use a pst-file as the default when using an Exchange account. In Outlook 2003 and previous, it was sufficient to set the default delivery location to a pst-file to stop using the Exchange mailbox for storage.ĭoing this isn’t sufficient for Outlook 2007 and Outlook 2010 as you must also force the Exchange account to use that pst-file as the default store. will be stored in it and not in my Exchange mailbox? How can I configure Outlook so that not only all new mails arrive in my pst-file, but also all Sent Items, Calendar appointments, Contacts, Drafts, etc.
#HOW TO OPEN PST FILE IN OUTLOOK 365 DOWNLOAD#
I have an Exchange account but I prefer to download everything to a pst-file.